Can we pay casual workers and permanent staff differently?

Yes. Create separate pay groups with their own schedules and rules, then pay each group to bank or mobile money.

Are PAYE, NSSF, SHIF and Housing Levy calculated automatically?

Yes. Statutory deductions are calculated in every run, and the compliance engine updates when rates change.

Can teachers access payslips without coming to the office?

Yes. Employees get digital payslips they can open on any device, and they can also request leave and update their details.

HR & Payroll for Schools

Payroll for schools, from teaching staff to casual workers

Schools pay many kinds of staff: BOM teachers, administrators, drivers, cooks, groundsmen and holiday casuals, often on different schedules. Kiotapay runs them all in one payroll with statutory deductions built in, and pays everyone to bank or M-Pesa in a single approved run.

The challenge

What slows schools down today

Different staff, different pay rules

Monthly teaching staff, weekly support staff and term-time casuals rarely fit into one spreadsheet.

Keeping up with statutory changes

Changes to PAYE, NSSF, SHIF and the Housing Levy mean spreadsheet formulas quickly fall out of date.

Payslip requests and queries

The bursar spends hours printing payslips and answering questions about deductions.

How Kiotapay helps

Kiotapay HR & Payroll for schools

Pay groups and cycles

Configure pay groups for teaching, support and casual staff, and run monthly, bi-weekly or ad-hoc cycles with the right rules applied.

Statutory deductions built in

PAYE, NSSF, SHIF and AHL are calculated automatically, and rates update when the rules change. Generate P9 and P10 reports in one click.

Pay to bank and M-Pesa in one run

Approve payroll once, then pay salaried staff to bank and casuals to M-Pesa with instant confirmations.

Employee self-service

Staff view payslips, apply for leave and update personal details on their phone, without visiting the bursar’s office.

How it works

Up and running in three steps

1
Import your staff
Add contracts, KRA PINs and payment details for each staff member once.
2
Review and approve
Check gross pay, deductions and net pay for every group in one dashboard.
3
Pay and file
Disburse salaries, remit statutory deductions and share digital payslips.

FAQs

HR & Payroll for Schools: FAQs

Common questions from schools evaluating Kiotapay.

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