Bring your company's unique spend rules into one platform, automate approvals, and eliminate manual busywork—from spreadsheets and lost receipts to endless back-and-forth.
Why choose kiotapay
Fund your user wallets with your policies built-in. Proactively prevent unapproved spend and stay compliant by enforcing limits and rules before the money even leaves the account.
Free employees from manual reporting and waiting weeks for reimbursements. Finance teams can review and approve with one tap, replacing messy WhatsApp approvals and paperwork.
Track every payout, pending request, and transaction the moment it happens. Monitor budgets in real-time, identify bottlenecks, and maintain clear auditable trails to prevent fraud.
Feature Breakdown
Tailor every financial workflow so requests move smoothly under complete control.
Set up unlimited approval layers per department
Auto-route by role, department, or spend threshold
High-value requests escalate to senior managers automatically
Allow admins to set specific rules that block high-risk vendor payments and enforce monthly caps.
Block high-risk vendors automatically
Enforce monthly spend caps per team
Restrict transactions to business hours only
As soon as an employee makes a payment, software automatically captures the receipt, fills in memos, and codes the transaction.
Capture receipts at the point of spend
Auto-correct errors and approve low-risk items
Flag only exceptions that need human review
Submit expenses in seconds via web and mobile. Every approved transaction syncs directly to your accounting software.
Snap a receipt photo to submit instantly
Enforce receipt uploads above any threshold
Real-time sync to your ERP, zero data entry
Expense intake
ERP Sync Status
Never wait for end-of-month to see if you've overspent. Create, fund, and assign specific budgets by team or project. Monitor every pay-in and payout in real-time with proactive alerts before issues become expensive problems.
Create specific budgets by team or project
Monitor every pay-in and payout in real-time
Get proactive alerts before issues become expensive problems
Every request goes to the right person instantly. Eliminate manual follow-ups and delays. Set rules once and the system handles routing, escalation, and auto-approvals forever.
Custom workflows that automatically route requests based on teams, departments, or spend thresholds.
Compliant, low-risk expenses auto-approve. High-value requests escalate instantly without any manual intervention.
Set rules once to auto-approve, escalate, or block expenses depending on employee role or amount.
Automation engine
Compliance checks
Decision layer
Up and running in three steps.
Explore more
Kiotapay products share one wallet, one dashboard and one set of books, so adding the next one takes minutes.
Ready to revolutionize your finance management? Take the next step and explore Kiotapay!