Field officers need money fast, while programme and finance teams need proof of where it went. Kiotapay gives each project its own budget and approval rules, captures receipts at the point of spend, and keeps an audit trail your funders can trust.
The challenge
Field teams get money by M-Pesa, and receipts arrive weeks later on WhatsApp or not at all. Liquidations pile up at month-end.
When one account funds several programmes, it is hard to show a funder budget vs actuals for their grant alone.
Reconstructing who approved what, and why, from email threads and spreadsheets slows down audits and donor reporting.
How Kiotapay helps
Tag every transaction to a project, grant or cost centre at the point of spend, and track budget vs actuals per initiative in real time.
Requests without documentation are blocked before they reach an approver, not flagged after the money has gone.
Route requests by amount, category or team, so large purchases go to the programme lead and finance before funds are released.
Every approval and transaction is logged, and exports are filtered by project, team or category for donor and board reports.
How it works
Create a budget for each grant or programme and assign the team members who can spend from it.
Set limits, required receipts and approval chains once. Kiotapay enforces them on every request.
Export budget vs actuals with receipts attached, ready for donor reports and audits.
FAQs
Common questions from ngos & non-profits evaluating Kiotapay.
Explore more
Kiotapay products share one wallet, one dashboard and one set of books, so adding the next one takes minutes.
Ready to revolutionize your finance management? Take the next step and explore Kiotapay!