Petty cash without the tin, the float or the missing receipts

Company money stays company money

Each person, team or site spends from a business wallet instead of a personal M-Pesa line, so business and personal transactions are never mixed and every payment is recorded against the business.

Limits and approvals that run before the spend

Set the rules once and let them enforce themselves:

• Daily, weekly or monthly caps per person, team or project
• Approval required above a threshold, routed to the right manager
• Receipts required before a request can be approved
• Blocked categories and unapproved vendors stopped automatically

Reconciliation that is already done

Transactions are tagged to a project or cost centre at the point of spend and synced to your accounting system, so month-end is a review rather than an investigation.

How it works

1. 1

   Fund the wallet

   Top up by bank transfer, mobile money or card, and set auto top-ups so teams never stall waiting for float.

2. 2

   Set the rules

   Give each person or site a limit, an approver and a receipt requirement.

3. 3

   See it as it happens

   Live dashboards show spend by site, project and category, with alerts before a budget runs out.

Petty cash FAQs

How is this different from giving staff petty cash or M-Pesa float?

Float handed over as cash or sent to a personal line is uncontrolled the moment it leaves. A funded wallet keeps the limits, approvals and receipt requirements attached to the money itself.

Can field and site teams use it without a card?

Yes. Teams can pay through mobile money and bank transfer from their wallet, with the same policies applied.

How do receipts get captured on site?

Receipts are attached from the mobile app at the moment of spend, and you can require one before a request is approved.

Related

• Bulk payments
• Supplier payments
• Airtime
• Spend Management